reserve time to read and respond to email after a long period of focused work, or at the time of day when your energy and creativity are at their lowest (this means that you can do higher value work at other times).
if the email will take less than two minutes to read and reply to, then take care of it right now, even if it's not a high priority.
For emails that will take longer than two minutes to read or respond to, schedule time on your calendar, or add this as an action on your To-Do List, to do later. Most email programs allow you to highlight, flag, or star messages that need a response, so utilize this handy feature whenever you can.
Gmail, allow you to establish "Rules" that sort email into a particular folder as soon as it comes in.
If you regularly receive email such as newsletters, blogs and article feeds, you could re-route these to another email address, or use rules, so that they're instantly delivered to a particular folder.
For instance, if certain team members regularly send you long, drawn-out emails, let them know. Tell them gently but firmly that because of the demand on your time, you'd appreciate emails no longer than a paragraph or two. Anything longer than that should warrant a phone call. Alternatively, they could drop by your office for a discussion.
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